By Shubham Joshi (Writer)   Posted on - 17 Feb, 2023 | 7 Min read

Identifying The Benefits And Implementation Of An Online Hostel Management System

How To Manage Your Hostel The Right Way?

In present times, it has become very necessary to manage Hostel and PG in a right way for the growth of Hostel and PG business and to attract students and other working workers who are working in other cities. Also, this should be a priority for the hostel owner as the competition has increased a lot. Managing hostel manually becomes very difficult task and hostel owner and warden etc. are not able to monitor many tasks properly. Completing all those tasks well should be the priority of every hostel owner.

Know about Hostel Management

Hostel Management is an art which solves all the activities, functions and problems of the hostel. Like- Daily Operation, Occupancy Tracking, Reviewing the work of security guards and taking care of hostel security, taking care of the maintenance of hostel building, resolving the complaints of hostel residents as soon as possible, managing leave requests, Collecting rent, managing parcels, handling emergency situations, managing inventory, issuing gate passes, etc. Completing all these tasks smoothly at the right time is an example of accurate hostel management and all this will be possible only with a hostel management system or software.

What is Hostel Management System/Software

The biggest problem of the hostel owner and the staff managing it is how to save their time and do all the work related to the hostel at the right time as well as solve each and every problem. Now it is very difficult to do all this manually, so to solve this problem, Hostel Management System is made, these are software based systems which are available with all the features that you need to manage hostels. You can monitor each and every activity of the hostel and manage many other types of tasks just through your phone and laptop from anywhere at any time like Daily Operation, Occupancy Tracking, Reviewing the work of security guards and taking care of hostel security, taking care of the maintenance of hostel building, resolving the complaints of hostel residents as soon as possible, managing leave requests, Collecting rent, managing parcels, handling emergency situations, managing inventory, issuing gate passes, etc.

Benefits of a Hostel Management System/Software

There are many benefits of Hostel Management System by which you can increase the growth of your hostel business and also increase the reputation and respect. We can see all those benefits in the form of time saving, efficient hostel management, daily operations, data security, 100 percent digital transformation, Multiple Hostel Management, paperless work, 24 hours rent collection facility, staff and residents attendance and Activity tracking, real time data occupancy etc.

FretBox (fretbox.in) is a Best Hostel Management Systems?

With the help of FretBox You can get 100% Digital Transformation of your hostels. FretBox is a A Complete solution for your Hostel's Problems.

Main Features Of FretBox (Hostel Management Systems)

1. Fund Collection
   • Few click or automated bill generation.
   • Analytical dashboard.
   • Automated reminders to residents for payment dues.
2. Noticeboard
   • Share updates and announcements instantly.
   • Identify who reads the notices and when.
   • Message to a specific room/residence, building, everyone or staff.
3. Resident Database
   • Maintain a structure profile database.
   • Organised and Secured.
4. Security
   • Make Entry/Exit in single tap.
   • Get alerts for overstayed visitors.
   • Resident entry/exit log & info at a glance.
   • Daily alerts of outside residents (Hostels).
5. Emergency Alerts
   • Raise emergency requests in a tap.
   • Analytical dashboard.
   • Send instant alert notification to security or any other personnel.
6. Complaints Management
   • Grievance receipt & redressal.
   • Notification for status update & SLA.
   • Automated Assignment.
   • Analytical dashboard.
7. Guard Instant Calling
   • In-app instant guard calling.
   • Online Intercommunication.
   • Get call record reports.
8. Visitor Management
   • Get notified on Visitor arrival.
   • Get visitor reports.
   • Drop parcel at gate.
9. Virtual Manager
   • Get FretBox exclusive professional on demand.